Legal

Legal workflow automation for independent law firms

Your fee earners should be on client work. Instead, they're handling new matter intake, chasing client information and doing admin that an AI staff member could handle — so solicitors stay on billable work.

The Challenge

What's eating your fee earners' time?

New matter intake

New matter intake

Every new enquiry needs to be triaged, conflicts-checked and assigned before a matter can open. Done manually, this creates a bottleneck that delays client response and leaves fee earners managing admin rather than legal work.

Client ID and source-of-funds checks

Client ID and source-of-funds checks

AML and KYC compliance is non-negotiable, but chasing certified ID, proof of address and source-of-funds documentation from clients is time-consuming admin that doesn't require a qualified solicitor.

Document preparation and bundling

Document preparation and bundling

Preparing court bundles, drafting standard letters and pulling together matter documents from multiple systems takes hours. It's administrative work that ties up fee earners who should be advising clients.

Billing and matter administration

Billing and matter administration

Posting time, preparing bills, chasing outstanding invoices — none of it is legal work, but all of it lands on fee earners or paralegals who spend hours a month on tasks an AI agent could handle.

AI Staff

AI staff we deploy for law firms

Three roles that take the repeatable admin off your fee earners' desks from day one. Each is scoped to a specific workflow, KPI'd from the start, and managed by us.

MATTER INTAKE

Triage Agent

Handles inbound enquiries from first contact through to qualified matter. Runs a conflicts check, categorises the matter type and routes to the right fee earner with a summary ready.

KPIS

Intake response time · Conflicts check completion rate · Fee earner hours saved per week

DUE DILIGENCE

AML Compliance

Manages the client ID and source-of-funds process end to end. Sends requests, chases outstanding documents, maintains the AML register and routes completed files to the MLRO for sign-off.

KPIS

CDD completion rate · Time-to-clearance · MLRO escalation accuracy

ADMIN

Document Preparration

Drafts standard correspondence, prepares document packs for client execution and tracks matter billing. Flags unbilled WIP before it falls off the radar

KPIS

Time-to-draft · Billing capture rate · Unbilled WIP reduction

Our Process

A proven framework for adding AI staff to your business.

We use a simple four-phase process to define the role, onboard the agent and track performance from day one.

Define the role

We start by treating this like any new hire. Together we identify the work you want off your team's plate, choose the first role to target, and agree how we'll measure success.

Build and onboard

We build the agent around your tools, data and tone of voice. Accounts set up, access granted, training materials loaded, practice runs in a safe environment.

90-day probation

The agent takes on live work with clear limits. We review performance with you regularly, just as you would with a new hire. Clear KPIs, clear bar.

Performance review

At the end of probation we sit with the data. If the agent is delivering, we widen responsibilities or add a second role. If it isn't, we change the brief or retire it.

Our Process

A proven framework for adding AI staff to your business.

We use a simple four-phase process to define the role, onboard the agent and track performance from day one.

Define the role

We start by treating this like any new hire. Together we identify the work you want off your team's plate, choose the first role to target, and agree how we'll measure success.

Build and onboard

We build the agent around your tools, data and tone of voice. Accounts set up, access granted, training materials loaded, practice runs in a safe environment.

90-day probation

The agent takes on live work with clear limits. We review performance with you regularly, just as you would with a new hire. Clear KPIs, clear bar.

Performance review

At the end of probation we sit with the data. If the agent is delivering, we widen responsibilities or add a second role. If it isn't, we change the brief or retire it.

Our Process

A proven framework for adding AI staff to your business.

We use a simple four-phase process to define the role, onboard the agent and track performance from day one.

Define the role

We start by treating this like any new hire. Together we identify the work you want off your team's plate, choose the first role to target, and agree how we'll measure success.

Build and onboard

We build the agent around your tools, data and tone of voice. Accounts set up, access granted, training materials loaded, practice runs in a safe environment.

90-day probation

The agent takes on live work with clear limits. We review performance with you regularly, just as you would with a new hire. Clear KPIs, clear bar.

Performance review

At the end of probation we sit with the data. If the agent is delivering, we widen responsibilities or add a second role. If it isn't, we change the brief or retire it.

FAQs

Frequently Asked Questions

The practical details on tools, data, cost and what happens if a role doesn’t work out.

Will this work with our case management system?

Does the agent handle AML sign-off?

How secure is client data?

Is this cheaper than a paralegal or admin hire?

What if it doesn't deliver?

© Sparc Labs Ltd 2026

© Sparc Labs Ltd 2026